Picking the Right Classification Folder

Picking the Right Classification Folder

How do I find the right classification folders for my office?  This is a question we hear often, because of all the file folders we sell, classification folders are the most complicated and difficult to purchase.  This guide tells you all you need to know to confidently order the right folder every time.

Any folder is meant to help organize papers and make these easy to find. Yet, classification folders take this idea to a whole new level. These types of folders are often used by professionals who have tons of paperwork that needs to be sorted and be easily found. The key characteristics of these folders is that within the folder there are several sections that are divided to allow for even more storage and organization.

Who Needs Classification Folders

Those who are going to find classification folders to be the best option for them are those that work with several clients who have large amounts of paperwork associated with them. For example, lawyers often find these folders to work best when dealing with an individual’s case. These types of folders are also good for those who need to access this paperwork frequently and quickly.

Benefits of Classification Folders

The benefits of these types of folders are:

  • Allow for more paperwork to be stored
  • Easy access with tabbed dividers within the folder
  • Easy to organize with your current filing system
  • Able to hold large amounts of paperwork

For those who are dealing with a lot of paperwork for every client they have or project they work on, then the use of classification folders can make it easier to find what is needed, as well as keeping everything in one place. For those shopping for folders, these can be the best fit in their office if they find the need of the office warrants a lot of folder space and organization.

Options with Classification Folders

There are several options in which a person will find with these types of folders, including:

  • The number of divided areas within the folder, ranging from 1 to 3 dividers
  • The size of the folder whether this be legal or letter size
  • Numerous colors available
  • The ability to put fasteners onto these folders to hold papers in place or to ensure the folder stays where it belongs

Select Your Size – First you should sort by size.  Classification folders come in letter size which holds standard 8.5 x 11 papers, and legal size holds 8.5 x 14 papers.  Make sure you order the size you need!  You’d be surprised how many people order the wrong size.

Select Your Sections – This is the confusing part.  The number of sections refers to how many different filing areas there are in the folder, not how many individual dividers there are.  Because classification folders have fasteners to hold papers at the top of each area, these count as a “section”.  Here is an easy way to stop the confusion:
4 Section Folders – These have 1 divider in the middle of the folder.
6 Section Folders – These have 2 dividers and are the most popular style.
8 Section Folders – These have 3 dividers.

Select Your Color – Classification folders come in a variety of colors.  These include the old stand-by manila as well as top selling colors red, blue, green, gray and yellow.  Most people by multiple colors so they can color code their filing system, which we highly recommend for efficiency.

Select Your Tab – Like sections, this is where many people get confused and order the wrong item.  There are two basic choices.  Top Tab file folders are the most popular style.  Like most standard file folders, they have the tab of the folder, where you write or place a label, on the long horizontal side of the folder or “on top”.

End Tab classification folders have the tab on the short side, or vertical side of the folder, on the end.  These are used for most doctor and dentist office filing systems where labels are secured on the end tabs for filing things alphabetically or by date.

Some last details to make you an expert.  Most quality classification folders are made using pressboard material which is what you should look for.  That makes the folder more durable and long lasting.  Standard weights for pressboard today are between 23 – 25 point, but 15 point is sometimes used for manila folders.  Classification folders have two additional special features:  2” fasteners at the top of each section which hold two-hole punched papers, and the bottom gussets are expandable by 2” to hold tons of pages.

 

May 9, 2016 GOS U Tags: ,

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